Powers and Functions of Office-bearers

President:
She/he shall have the following Powers and Functions:
The President shall be the Chief Executive of the Association, and he/she shall exercise all such Powers and Functions on behalf of the Association as the General Body and the Executive Committee may authorize him/her to do. All the office-bearers of the Association, Honorary and Paid, shall work under his/her guidance and supervision.
The President shall preside over all the Business Meetings of the Association, whether they will be of the General Body, Executive Committee or any of the Sub-Committee of either, unless otherwise provided.
The President can sanction budget expenditure up to any amount. But his/her power of sanctioning unforeseen expenditure form “Contingency” head on any single item shall be limited to Rupees five hundred only.

Secretary General:
The Secretary General shall be responsible for convening meetings of the General Body and Executive Committee of the Association and its Sub-Committee, unless otherwise provided in any particular case, keeping authentic records of the proceedings of these meeting, conveying the decisions of the Association to the quarters concerned. He/she shall also act as the administrative head of the office of the Association. He/she shall perform all such duties and functions as may be assigned to him/her under rules and by-laws of the Association.

Secretary Finance:
The Secretary Finance shall be the custodian of all the property and funds of the Association. He/she shall be responsible for maintaining the accounts of the Association receiving funds and making payment for, and on behalf of the Association provided that they have been duly sanctioned and approved. He/she shall follow all such rules and by-laws as may be made for the proper discharge of his/her duties and responsibilities.

Other Office Bearers and Bodies:
The duties and powers for all the Federal and Provincial Bodies, Office-Bearers, Committees and Sub-Committees of the Association shall be governed by rules and by-laws to be made for this purpose from time to time according to the prescribed procedure.

Procedure for Framing of Rules and By-Laws:
The Executive Committee shall of purposes for drafting rules and by laws appoint a Rules Sub-Committee of its own, approve them in the light of the constitutional provisions, and adopt them provisionally for conduction the Business of the Association until the next meeting of the General Body to which it should be presented for ratification.

Amendments to the Constitution:
All amendments to the Constitution shall first be discussed there by the Executive Committee and its Rules Sub-Committee, if any, and then placed before the General Body with a note on the proposed amendment by the President. The General Body, if it so desire, may approve the amendment as it is, in which case the required quorum shall be Two-Third of the Members. But if it rejects the amendment or refers it back to the Executive Committee for further consideration, decision to this effect by a simple majority of the Members present will suffice. However, if the General Body wants to modify a proposed amendment without reference to the Executive Committee, it can do so only unanimously.
All amendments to the constitution shall be treated as a part of the constitution and shall have the same force as the rest of the constitution.
The above procedure of amending the constitution can also be followed by registered post where Two-Third majority of total Membership is required.

Section VI Elections:

  • Elections would be conducted on the Final Day of SPA Conference.

  • President with the consent of Executive Committee would Nominate Election Commission 2 weeks before the Commencement of the Conference. Election Commission would consist of 1 Chairman and 5 Members. The commission would be responsible for holding fair and transparent Elections with right to caste vote but have no right to contest Elections.

  • Election Commission would possess and may display upto-date record of SPA Membership. Each interested may examine it in the SPA office or may obtain voter’s list on payment as per cost.

  • Old Members, Life Members have a right to cast vote for all the posts of Executive Body of SPA

  • New Members of SPA have right to cast vote only if he/she has obtained the Membership at least on the First Day of the Commencement of Conference.

  • Full Registration for Casting Vote or Contesting Election is Essential.

Qualification of Conditions:

  • President, Senior Vice President 15, Vice President at least 10 years after M.A/M.Sc. in Psychology or Equivalent.

  • Secretary General at least 7 years after M.A/M.Sc. in Psychology or Equivalent.

  • Additional Secretaries, Secretary Finance at least 5 years after M.A/M.Sc. in Psychology or Equivalent.

  • Executive Member At least 3 years after M.A/M.Sc. in Psychology or equivalent.

  • Every Member (Old, Life, New) may caste his/her vote only if he/she produces his/her original membership card/slip to the Election Commission.

  • The Old Members are expected to renew their Membership First Day of the Conference at the maximum otherwise they would be ineligible to caste vote.

Sub-Clause (V):

  • It is proposed that Membership renewal may be made at the desk of the Registration on the First Day.

  • For the eligibility of casting vote only renewal of Membership or upto date Full Membership is required.

Section VI Clause 2:
Sub-Clause II:
Voting shall be hold for all the posts of Executive Committee (Except Unopposed). All the Members would caste vote for all the posts of Executive Committee (Except Nominees).

Section VII:

  • Section VII Powers and Functions of Office Bearers i., ii, iii no change

  • The President would Nominate Chairman/Chairperson of the Organizing Committees of Local Units/Conference with the approval of Executive Committee.

  • Senior Vice President he/she will preside over the meetings of SPA and still perform the functions entrusted by. Further on the behalf of the President or in his absence or according to the desire of the President, he/she shell exercise the Powers and Functions of the President.

  • Additional Secretary Generals

  • He/she will be responsible for the Membership drive.

  • He/she will be in charge of Registration matters at the time of Conferences/Workshops/Seminars and submit the account to SPA Executive Committee on the very First

  • Meeting after Conference/Seminar, Function etc., since there are Two Posts of Additional Secretary Generals, the duty would be assigned by the Executive Committee in their First Meeting.

Secretary Finance:
Accounts of the SPA will be maintained by him/her and all types of sanctions are to be taken from the Executive Committee.

Secretary Press and Publication:

  • He/she would act as Liaison Officer between the Press and SPA

  • He/she would Coordinate Secretary General in the matters advised by the Executive Committee.

  • He/she would be responsible to deliver the news to various newspapers, arrange press conferences for president and Secretary General and maintain the record of SPA publications and other miscellaneous proceedings.

  • He/she would be Ex-Officer Member of the Local Organizing Committee holding the SPA Conference.